First admission to Reception and transfer to Secondary School
At Mile Cross Primary we follow the Norfolk LA Guidelines.
Parents are offered the opportunity to express up to three preferences. All Norfolk parents will complete a common application form either on-line or by a paper form which must be returned direct to the County Council.
For first admission to school, the common application form will be sent to parents using data supplied by Norfolk health authorities and early years in accordance with the published timetable. For transfers to Secondary school common application forms will be sent to parents via their child’s current school and applications will be invited online. Application forms will also be available on the County Council’s website.
Closing date for applications will be as per the published timetable (see below).
The governing bodies of Foundation, Voluntary Aided schools and Academies manage their own admissions. If an own admission authority school is oversubscribed, details of all preferences cast for the school will be forwarded to the governing body so that their over-subscription rules can be applied. Parents will be advised to complete a supplementary application form or forward appropriate additional information as required by those own admission authority schools that require this to apply their oversubscription rules.
The County Council applies the published admission rules in the event of oversubscription at Community or Voluntary Controlled schools to prioritise all applications.
Applications for school places in other Local Authorities will be forwarded to that authority in accordance with our timetable. Other Local Authorities will forward their applications that will be considered by the relevant Norfolk admission authority.
Academies, Foundation and voluntary aided schools return all applications sorted in rank order to the County Council by the required date.
Other Local Authorities notify Norfolk of potential offers and Norfolk notifies potential Norfolk offers for their applications. Where more than one place could potentially be offered the single offer will be for the school that the parent has ranked the highest. Lower ranked preferences will be withdrawn. This process will be undertaken until all potential offers are resolved.
Where no preference can be met, we will, wherever possible, allocate a place at the next nearest school with spaces to ensure an offer is made to all parents living in Norfolk. Norfolk County Council will send out offers of school places for all Norfolk schools by first class post as per the timetable and make the information available electronically for all applications received online.
Parents will be advised of their right of appeal against any refusal and to whom their appeal should be lodged for each preference that is refused. Norfolk will make the final allocation of school places to be notified on offer day on the date identified in the timetable. Any changes after this date will be considered in a mini admission round which takes place after the initial offer of places, as per the timetable.
Norfolk will maintain a waiting list until 31 December 2016 for all Norfolk schools to co-ordinate any changes which occur after the offer date. The waiting list will be maintained strictly on the basis of criteria order for the individual school. No waiting lists will be maintained after this date.
Late applications are considered a lower priority than all on time applications when offers are made on the offer date and for the mini admission round.
However after these initial allocations, applications will then be prioritised solely on the basis of the over-subscription criteria.
Admissions Co-ordination Timetable
1. Admission to Reception classes
Round opens: 28 September 2016
Round closes: 15 January 2017
Applications forwarded to other admission authorities 12 February 2017
Applications returned by other admission authorities 16 March 2017
Data exchange with other local authorities 18-24 March 2016
Co-ordination scheme applied (no further changes until after offer day) 4 April 2016
National Offer day: 18 April 2017
Appeals closing date: 15 May 2017
Late application closing date: 15 May 2017
Mini admission round to consider changes: 22 May 2017
Appeals hearings: June/July 2017
Waiting lists maintained to: 31 December 2017
2. Secondary Schools Timetable
Round opens: 08 September 2016
Round closes: 31 October 2016
Applications forwarded to other Local Authorities 27 November 2016
Applications forwarded to other admission authorities 4 December 2016
Applications returned by other admission authorities 15 January 2017
Co-ordination scheme applied (no further changes until after offer day) 8 February 2017
Offer day: 1 March 2017
Appeals closing date: 18 March 2017
Late application closing date: 18 March 2017
Mini admission round to consider changes: 3 April 2017
Appeals hearings: May/June 2017
Waiting lists maintained to: 31 December 2017
Oversubscription rules for admission to Reception classes in Community and Voluntary Controlled schools for children due to start school in September 2017
Norfolk County Council decide on the admissions policy for all schools except academies and foundation, trust, voluntary aided and free schools which set their own. You can find out the category of each school on the school’s individual entry on School Finder.
Oversubscription rules for first admission to community and voluntary controlled schools
If there are more applications for places than there are places available, we will give preference to children living nearest to the school, according to the following rules in this order of priority:
Children who are due to start school and:
1. Have a statement of special educational needs naming that school
2. Are in public care or have been adopted
3. Live in the area served by the school and who have a sibling attending the school at the time of their admission
4. Live in the area served by the school who have a brother or sister attending the feeder junior school
5. Have a disability and live in the area served by the school (Appropriate professional evidence will be required to confirm the disability)
6. Live in the area served by the school
7. Have been allocated a permanent place at a Specialist Resource Base attached to the school. (Places allocated by Norfolk County Council’s Placement panel)
8. Live outside the area served by the school who have a brother or sister with a statement of special educational needs attending the school at the time of their admission
9. Live outside the area served by the school who have a brother or sister attending the school at the time of their admission
10. Live outside the area served by the school who have a brother or sister attending the feeder junior school
11. Have a disability and live outside the area served by the school (Appropriate professional evidence will be required to confirm the disability)
12. Live outside the area served by the school
If all children within any of the above rules cannot be offered a place, the highest priority will be given to children living nearest to the school within that rule. To determine who lives nearest, distance will be measured on a straight line “crow fly” basis, using Ordnance Survey data. The address will be measured from the post office address point on the property. In the unlikely event that distance does not separate the final two or more pupils seeking the last remaining place, a random allocation will be used to determine who is offered the final place.
NOTE: Criteria 7 only applies to schools which have a Specialist Resource Base on site.
Please note that the individual admission policies for academies and foundation, voluntary aided, trust, academy and free schools can be found on our website at www.norfolk.gov.uk/schoolfinder.
Children who will be four or more but under five on 1 September 2017 will be due to start school.
The right of appeal
•If your preference is refused, information about how to appeal will be sent to you with your refusal letter.
• You will be told at least 14 days in advance when and where your appeal will be heard.
• At least seven days before your appeal you will be sent a written summary of the case for refusing your child a place.
• You are strongly encouraged to attend your appeal in person. Your appeal will be heard in private and if you wish you may bring a friend, relative or representative with you.
• If you do not attend the appeal hearing, the panel will still consider your written appeal case.
• At the hearing there will be 3 or 5 panel members and a clerk who will record the proceedings and advise on law and procedure.
• The admission authority will also be represented and will give the reasons for not meeting your preference.
• The appeal is a two stage process. Stage one is where the panel will decide whether the admission authority has shown why it cannot admit more children.
• If the panel agrees with this, the appeal moves onto stage two. At this stage you will need where to explain to the panel the reasons why you wish your child to attend the school.
• The panel’s decision is based on balancing the needs of the child against the effect of admitting another child.
• Wherever possible you will be told the decision by telephone by the next working day and a letter will be sent within 7 days explaining the decision and the reasons for it.
• All admission appeals panels act independently and their decisions are binding on everyone.
• There is no further right of appeal to the panel for a place in the same academic year unless there is a significant change in your circumstances. This would include a new medical problem or a house move where this was not known about and considered at the original appeal hearing.
• The Local Government Ombudsman can investigate complaints of maladministration. You will be given further details about this if your appeal is unsuccessful.
1. If you have any queries, please do not hesitate to contact the Chief Executives Department at County Hall on (01603) 223028.
The Department for Education has produced a booklet “Primary and Secondary School Admissions and Appeals: A Guide for Parents” which is available from www.teachernet.gov.uk/publications or by phoning 0845 6022260 and quoting reference 00160-2008BKT-EN.
Parents can contact the Advisory Centre for Education (ACE) Ltd, which is an independent national advice centre. They provide clear advice and information particularly for parents on admission appeals through a national advice line and a wide range of publications. Especially helpful is a booklet called “Appealing for a School”.
ACE can be contacted on 0808 800 5793 Monday – Friday (10.00am– 5.00pm). Their website address is www.ace-ed.org.uk.
We hope that you have found this guidance note helpful.
Norfolk Fair Access Protocol
a. Norfolk Fair Access Protocol will operate when the in-year admissions process has failed to secure a school place for a Norfolk pupil or when a governing body refers an application back to the local authority for further consideration (see point g below).
b. The Protocol ensures that children are offered a place at a suitable mainstream school as quickly as possible.
c. The protocol ensures an equitable distribution of pupils between local schools.
d. The aim of the protocol is to ensure that a school is identified and required to admit any child not already on a local school roll.
e. The protocol is not constrained by the decisions of independent school admission appeals panel decisions.
f. A school cannot refuse a fair access placement on the basis that the class/es is/are already full or over subscribed.
g. Paragraph 3.9 of the 2014 School Admissions Code states that the governing body of any state funded school can refer a request to admit a child with challenging behaviour back to the local authority for action under the Fair Access Protocol. This will normally only be appropriate where the school or academy has a particularly high proportion of children with challenging behaviour or previously excluded pupils in accordance with paragraph 3.12 of the DfE School Admissions Code 2014.The local authority will only take action under the fair Access Protocol where the refusal is in respect of a child with challenging behaviour.
h. All other admission requests from pupils where they are already on roll at an alternative local school are considered as part of our in-year admission arrangements.
i. As part of fair access placements any parent of a pupil who is refused one of their preferences is offered their statutory right of appeal.
j. The In-year application form includes a request for additional information and reasons for seeking a transfer to support consideration via fair access.
k. Where fair access decisions are being considered in Reception, Year 1 and Year 2 and Infant Class rules apply (30 children maximum in a class) the Local Authority will only grant an exception in the following circumstances:
i. Where there is no alternative local school with places in the appropriate year group/class group. “Local” will be considered as either a school within the statutory walking distance, (2 miles for under 8’s and 3 miles for those over 8 years of age) or in other cases where there is existing school transport with spare seat(s) in place to an alternative school and in the same secondary school catchment area whenever possible.
ii. No classes will be expected to exceed 32 as a result of Infant Class exception decisions
l. More sophisticated models operate in the following situations in Norfolk to support an equitable distribution of pupils between local schools.
i. A regularly convened fair access panel of head teachers supported by the Local Authority Admissions Team. Panels decide placements based on an assessment of needs of pupils, local school information and previous placements (including the Great Yarmouth/Gorleston area and in the Greater Norwich area)
ii. Ad hoc pupil placement panels of local schools to consider complex cases
iii. In some larger towns including Dereham and King’s Lynn the Local Authority co-ordinates placements to ensure an equitable distribution of admissions between local schools
iv. Further Ad Hoc Head teacher panels will be created as quickly as possible when it is clear that in-year pressures are unreasonably impacting on a specific school or schools in a local area or where all schools in a local area feel unable to admit further child(ren).
m. The following classes of children must be included in the Fair Access Protocol in accordance with paragraph 3.15 of the 2014 School Admissions Code:
i. Children from the Criminal Justice system or Pupil Referral Units who need to be reintegrated into mainstream education.
ii. Children who have been out of education for two months or more.
iii. Children of Gypsies, Roma, Travellers, refugees and asylum seekers.
iv. Children who are homeless.
v. Children with unsupportive family backgrounds for whom a place has not been sought.
vi. Children who are carers and
vii. Children with special educational needs, disabilities or medical conditions (but without a statement).
2. Low Attendance Protocol
A pupil with very low attendance (less than 75%) who seeks an alternative school where a space is available will be offered a trial attendance (half a term) at their preferred school subject to current school, receiving school and family accepting the standard conditions set out in the model agreement developed by Norfolk County Council. If attendance is satisfactory during the trial period (national average attendance achieved) the child transfers to the preferred school. If attendance is not satisfactory the child remains on roll at their original school. The parent would then be entitled to appeal as the preference to transfer would be refused.
3. Managed Move Protocol and Placements from Norfolk’s Short Stay School
The aim of the Managed Move scheme is to facilitate a formal process leading to the transfer of a pupil to the roll of a new school in particular circumstances where:
The school’s behaviour management policy has been exhausted and a pastoral support plan or Annual Review (EHCP) meeting considers that a fresh start at a new school would be a positive intervention strategy to maintain the pupil in education.
The criteria for a permanent exclusion are likely to be met and the Head teacher considers that a move to a new school would present a positive alternative to exclusion.
It will always be preferable to use Managed Move as a positive intervention to avoid the situation deteriorating to the point where an exclusion is necessary. A managed move is always an option even if the criteria for a permanent exclusion have been met.
In all cases it is essential that the full agreement of parents/carers is obtained. The views of the pupil to voluntarily undertake a transfer to another school should also be obtained.