First admission to Reception and transfer to Secondary School 

At Mile Cross Primary we follow the Norfolk LA Guidelines.

Parents are offered the opportunity to express up to three preferences. All Norfolk parents will complete a common application form either on-line or by a paper form which must be returned direct to the County Council.

For first admission to school, the common application form will be sent to parents using data supplied by Norfolk health authorities and early years in accordance with the published timetable. For transfers to Secondary school common application forms will be sent to parents via their child’s current school and applications will be invited online. Application forms will also be available on the County Council’s website.

Closing date for applications will be as per the published timetable (see below).

The governing bodies of Foundation, Voluntary Aided schools and Academies manage their own admissions. If an own admission authority school is oversubscribed, details of all preferences cast for the school will be forwarded to the governing body so that their over-subscription rules can be applied. Parents will be advised to complete a supplementary application form or forward appropriate additional information as required by those own admission authority schools that require this to apply their oversubscription rules.

The County Council applies the published admission rules in the event of oversubscription at Community or Voluntary Controlled schools to prioritise all applications.

Applications for school places in other Local Authorities will be forwarded to that authority in accordance with our timetable. Other Local Authorities will forward their applications that will be considered by the relevant Norfolk admission authority.

Academies, Foundation and voluntary aided schools return all applications sorted in rank order to the County Council by the required date.

Other Local Authorities notify Norfolk of potential offers and Norfolk notifies potential Norfolk offers for their applications. Where more than one place could potentially be offered the single offer will be for the school that the parent has ranked the highest. Lower ranked preferences will be withdrawn. This process will be undertaken until all potential offers are resolved.

Where no preference can be met, we will, wherever possible, allocate a place at the next nearest school with spaces to ensure an offer is made to all parents living in Norfolk. Norfolk County Council will send out offers of school places for all Norfolk schools by first class post as per the timetable and make the information available electronically for all applications received online.

Parents will be advised of their right of appeal against any refusal and to whom their appeal should be lodged for each preference that is refused. Norfolk will make the final allocation of school places to be notified on offer day on the date identified in the timetable. Any changes after this date will be considered in a mini admission round which takes place after the initial offer of places, as per the timetable.

Norfolk will maintain a waiting list until 31 December 2020 for all Norfolk schools to co-ordinate any changes which occur after the offer date. The waiting list will be maintained strictly on the basis of criteria order for the individual school. No waiting lists will be maintained after this date.

Late applications are considered a lower priority than all on time applications when offers are made on the offer date and for the mini admission round.

However after these initial allocations, applications will then be prioritised solely on the basis of the over-subscription criteria.

Admissions Co-ordination Timetable 

1. Admission to Reception classes 

Round opens: 27th September 2019

Round closes: 15th January 2020

National Offer day: 16th April 2020

Appeals closing date: 15th May 2020

Mini admission round to consider changes: 21st May 2020

Appeals hearings: June/July 2020

Waiting lists maintained until: 31st December 2020

2. Secondary Schools Timetable 

Round opens: 11th September 2019

Round closes: 31 October 2019

National offer day: 2nd March 2020

Appeals closing date: 20th March 2020

Late application closing date: 20th March 2020

Mini admission round to consider changes: 3rd April 2020

Late appeals closing date: 17th April 2020

Appeals hearings: May/June 2020

Waiting lists maintained until: 31 December 2020

Oversubscription rules for admission to Reception classes in Community and Voluntary Controlled schools for children due to start school in September 2020

Norfolk County Council decide on the admissions policy for all schools except academies and foundation, trust, voluntary aided and free schools which set their own. You can find out the category of each school on the school’s individual entry on School Finder.

Please see this link to Norfolk County Council A parents’ guide to admissions to schools in Norfolk

Further Information 

1. If you have any queries, please do not hesitate to contact the Chief Executives Department at County Hall on (01603) 223028.

For further information about admissions appeals, please follow this link – Appeals guidance

Parents can contact the Advisory Centre for Education (ACE) Ltd, which is an independent national advice centre. They provide clear advice and information particularly for parents on admission appeals through a national advice line and a wide range of publications. 

ACE can be contacted  by visiting their website and viewing their details – ACE

We hope that you have found this guidance note helpful.

Norfolk Fair Access Protocol 

a. Norfolk Fair Access Protocol will operate when the in-year admissions process has failed to secure a school place for a Norfolk pupil or when a governing body refers an application back to the local authority for further consideration (see point g below).

b. The Protocol ensures that children are offered a place at a suitable mainstream school as quickly as possible.

c. The protocol ensures an equitable distribution of pupils between local schools.

d. The aim of the protocol is to ensure that a school is identified and required to admit any child not already on a local school roll.

e. The protocol is not constrained by the decisions of independent school admission appeals panel decisions.

f. A school cannot refuse a fair access placement on the basis that the class/es is/are already full or over subscribed.

g. Paragraph 3.9 of the 2014 School Admissions Code states that the governing body of any state funded school can refer a request to admit a child with challenging behaviour back to the local authority for action under the Fair Access Protocol. This will normally only be appropriate where the school or academy has a particularly high proportion of children with challenging behaviour or previously excluded pupils in accordance with paragraph 3.12 of the DfE School Admissions Code 2014.The local authority will only take action under the fair Access Protocol where the refusal is in respect of a child with challenging behaviour.

h. All other admission requests from pupils where they are already on roll at an alternative local school are considered as part of our in-year admission arrangements.

i. As part of fair access placements any parent of a pupil who is refused one of their preferences is offered their statutory right of appeal.

j. The In-year application form includes a request for additional information and reasons for seeking a transfer to support consideration via fair access.

k. Where fair access decisions are being considered in Reception, Year 1 and Year 2 and Infant Class rules apply (30 children maximum in a class) the Local Authority will only grant an exception in the following circumstances:

i. Where there is no alternative local school with places in the appropriate year group/class group. “Local” will be considered as either a school within the statutory walking distance, (2 miles for under 8’s and 3 miles for those over 8 years of age) or in other cases where there is existing school transport with spare seat(s) in place to an alternative school and in the same secondary school catchment area whenever possible.

ii. No classes will be expected to exceed 32 as a result of Infant Class exception decisions

l. More sophisticated models operate in the following situations in Norfolk to support an equitable distribution of pupils between local schools.

i. A regularly convened fair access panel of head teachers supported by the Local Authority Admissions Team. Panels decide placements based on an assessment of needs of pupils, local school information and previous placements (including the Great Yarmouth/Gorleston area and in the Greater Norwich area)

ii. Ad hoc pupil placement panels of local schools to consider complex cases

iii. In some larger towns including Dereham and King’s Lynn the Local Authority co-ordinates placements to ensure an equitable distribution of admissions between local schools

iv. Further Ad Hoc Head teacher panels will be created as quickly as possible when it is clear that in-year pressures are unreasonably impacting on a specific school or schools in a local area or where all schools in a local area feel unable to admit further child(ren).

m. The following classes of children must be included in the Fair Access Protocol in accordance with paragraph 3.15 of the 2014 School Admissions Code:

i. Children from the Criminal Justice system or Pupil Referral Units who need to be reintegrated into mainstream education.

ii. Children who have been out of education for two months or more.

iii. Children of Gypsies, Roma, Travellers, refugees and asylum seekers.

iv. Children who are homeless.

v. Children with unsupportive family backgrounds for whom a place has not been sought.

vi. Children who are carers and

vii. Children with special educational needs, disabilities or medical conditions (but without a statement).

2. Low Attendance Protocol 

A pupil with very low attendance (less than 75%) who seeks an alternative school where a space is available will be offered a trial attendance (half a term) at their preferred school subject to current school, receiving school and family accepting the standard conditions set out in the model agreement developed by Norfolk County Council. If attendance is satisfactory during the trial period (national average attendance achieved) the child transfers to the preferred school. If attendance is not satisfactory the child remains on roll at their original school. The parent would then be entitled to appeal as the preference to transfer would be refused.

3. Managed Move Protocol and Placements from Norfolk’s Short Stay School 

The aim of the Managed Move scheme is to facilitate a formal process leading to the transfer of a pupil to the roll of a new school in particular circumstances where:

The school’s behaviour management policy has been exhausted and a pastoral support plan or Annual Review (EHCP) meeting considers that a fresh start at a new school would be a positive intervention strategy to maintain the pupil in education.

The criteria for a permanent exclusion are likely to be met and the Head teacher considers that a move to a new school would present a positive alternative to exclusion.

It will always be preferable to use Managed Move as a positive intervention to avoid the situation deteriorating to the point where an exclusion is necessary. A managed move is always an option even if the criteria for a permanent exclusion have been met.

In all cases it is essential that the full agreement of parents/carers is obtained. The views of the pupil to voluntarily undertake a transfer to another school should also be obtained.